Unit 356 Board of Directors Meeting

January 18, 2009

Las Candelas Bridge Club

 

Meeting called to order at 10:37 A.M. by President Prudy Cain

Present: Brenda Sonderegger, Christie McDougall, Prudy Cain, Marge Curvin, Betty Compton, Barry Abrahams, Julie Abrahams, Don O’Bryan

Absent: Bob Simrak

 

1.    Report of Officers:

Minutes of the November 8, 2008 meeting were read, approved by Brenda Son deregger, seconded by Barry Abrahams and passed.

    

2.    Election of Officers:  Barry Abrahams made a motion to elect Prudy Cain as President, Julie Abrahams as Vice President, Christie Mc Dougall as Treasurer, Marge Curvin as Secretary for the 2009 year. The motion was accepted by Betty Compton, seconded by Brenda Sonderegger, voted on and passed.

    

3.    Treasurer’s Report: Christie Mc Dougall presented the financial reports for September-December and year end reconciliation. The income for 2008 was $124,368.85, expenses were $115,868.79 with a closing balance (statement) of $18,147.22.  The Savings Account balance at year end, $24,219.04 which reflects $72.54 earned interest. A motion was made by Julie Abrahams, seconded by Brenda Sonderegger to accept the Treasurer’s report. Voted on and passed.

 

4.    Vice President Report: Julie Abrahams passed out a copy of the By-Laws, Board Positions, Requirements, Privileges and Responsibilities, List of the Unit 356 Board of Directors 2009 containing telephone numbers and email addresses, and Job Discription ( overview).  Also a signup sheet for Unit Games and tournaments.

 

5.    District 17 Representative: There will be a meeting of the District on January 24 in Albuquerque.

 

6.    Tournament Chairperson’s Report: Great Chiefs Regional financial report has been submitted to D17 and accepted. The profit was $9,636.34 and there were 1621 tables, (the first time over 1600). In addition we earned 60,000 Priority Club points which will earn us a $300. credit towards a future event.

Profitability was hurt by low room bookings at the Holiday Inn. It appears that players can get cheaper rooms elsewhere.

 

    Tucson Winter Sectional: A report has been submitted to the Treasurer. Profit

    was $3,668.21 and attendance was 505 tables, ( first time over 500 ). 34,198

    priority club points were earned which is a $170.09 credit towards a future

    tournament.

 

    Cactus Flower I/N Regional ( February 19-22) Banquet order is set as is a light 

    breakfast as has been done in the past. A plan for 300 tables has been put

    in place which will be a projected loss of $500.-$1000. There is a significant

    inventory of giveaways so it has been decided to use what we have for the I/N

    Regional giveaways in order to reduce costs and recover some previous expense.   

    Assignment list for the tournament is as follows:

 

ACBL Email advertisement…… Julie Abrahams (completed)

Forum Ad…………………………      “                              “

Flyers………………………………      “                              “

Swiss Team Lessons (Saturday AM) Don O’Bryan

Caddie Master…………………… Leonard Hall

Mentors…………………………… Barry, Don, Prudy

Trailer……………………………...Steve Reynolds

Set Up ( Wednesday Eve )

Tear Down (Sunday Eve )

Supplies……………………………McDougalls

I/N Partnerships…………………Marge Curvin

Winner Photos……………………Barry Abrahams

Awards…………………………….Julie Abrahams

Candy………………………………Abrahams

Director Gifts……………………..Christie McDougall

Director In Charge………………Jean Molnar

Director……………………………Linda Mitchell

Tournament Chair………………Barry Abrahams

 

Tucson Spring Sectional ( April 16-19) Julie has prepared the advertising and has submitted it to Ken Monzingo for publishing. Flyers have been distributed.

 

General Info: Flyer costs are running less than a third of previous costs for Sectionals thanks to the Unit printer purchase.

Recommendation: The Unit provide free play to people who VOLUNTEER at the tournaments. Marge Curvin made the motion, Julie Abrahams seconded, voted and passed.

 

 

An RFP has been sent to several hotels to see if we can identify other venues for future events. Doubletree, Arizona Hotel, Desert Diamond Casino, Inn Suites, Chinese Cultural Center.

 

7.    Club Manager: Absent

 

8.    Membership:  2009 Telephone book will be ready beginning of February. It will include name, address, zip code, telephone number and email where applicable. Non ACBL players will be included. Life master players will be starred. The cost will be 54 cents each  for 500 copies. Brenda Sonderegger

 

9.    Education: Swiss team tactics will be taught at I/N Regional and “Team Tactics” will be sold $5.00 per copy. Don O’Bryan.

 

10. I/N Representative: Pro-Am Swiss Team event 14 tables. Most ever. Big turnout of I/N players at Tucson Sectional, and expecting a good turnout for the I/N Regional. Some discussion whether or not Pro-Am Swiss events should be stratified.

 

11. New Business: Betty Compton suggested that the Lost & Found should be at the Partnership Desk so it centrally located. Prudy Cain addressed the issue of sharing a dealing machine with Adobe Bridge Club. Prudy had taken a verbal telephone vote asking the Board of Directors if the Unit should share the cost and it was a unanimous vote in favor. At that time the cost was thought to be $1500 payed by each, it turns out the cost will be $1800 each. A new vote was taken and passed in favor of the purchase. The machine will be tried out at the I/N Regional in order to address any questions as to how it will operate.

 

Next meeting will be Sunday February 1, 2009, 10:30 AM at The Adobe Bridge Club.

 

Betty Compton made an motion to adjourn the meeting seconded by Barry Abrahams. The meeting was adjourned at 11:50

 

 

Respectfully submitted,

Marge Curvin, Secretary